Title: Construction Project Coordinator (Miami, FL)


Job Description:

The Construction Project Coordinator provides Administrative Assistance to Project Managers, Project Engineers and Project Team.


  • In conjunction with Project Management Team, prepare all start-up job forms, except PROLOG and Timberline set-up, and record as necessary. Prepare and forward Notice of Commencement form to Owner, record with Clerk of Court, forward copy to Owner and original to jobsite.
  • Job Set-up: Per the Procedures Manual, set up the Project Manager’s Binder, Central Files, Permit Log Binder and Superintendent Files.
  • Filing: Maintain files throughout the project.
  • PROLOG: Become proficient in and utilize PROLOG wherever necessary, specifically in the following areas: Transmittals, Drawings and Specifications, RFIs.
  • Assist the PM with writing contracts and purchase orders.
  • Input Meeting Minutes into PROLOG when necessary and attend meetings as required.
  • Job closeout: Prepare closeout documents.
  • Provide administrative and secretarial assistance.
  • Perform additional responsibilities as assigned or as time permits.
  • Distribute product literature and shop drawings with transmittals to Architects & Subcontractors as directed by the Project Manager.

Required Skills:

  • Proficient in basic administrative functions and skilled in the use of office equipment and computer software including Microsoft Word, Excel, Outlook, Prolog and SureTrak.
  • Ability to manage and prioritize tasks/projects with little supervision.
  • Ability to handle and prioritize multiple projects at once in a fast-paced environment
  • Excellent written and verbal communication skills.
  • 4-year college degree or equivalent work experience desired.
  • Construction background preferred, but not necessary.
  • Professional appearance and manner.
  • Must be a self-starter and flexible team player.