Title: Construction Project Coordinator (Miami, FL)

Job Description:

The Construction Project Coordinator provides Administrative Assistance to Project Managers, Project Engineers and Project Team.

Responsibilities:

In conjunction with Project Management Team, prepare all start-up job forms, except PROLOG and Timberline set-up, and record as necessary. Prepare and forward Notice of Commencement form to Owner, record with Clerk of Court, forward copy to Owner and original to jobsite.
Job Set-up: Per the Procedures Manual, set up the Project Manager’s Binder, Central Files, Permit Log Binder and Superintendent Files.
Filing: Maintain files throughout the project.
PROLOG: Become proficient in and utilize PROLOG wherever necessary, specifically in the following areas: Transmittals, Drawings and Specifications, RFIs.
Assist the PM with writing contracts and purchase orders.
Input Meeting Minutes into PROLOG when necessary and attend meetings as required.
Job closeout: Prepare closeout documents.
Provide administrative and secretarial assistance.
Perform additional responsibilities as assigned or as time permits.
Distribute product literature and shop drawings with transmittals to Architects & Subcontractors as directed by the Project Manager.

Required Skills:

Proficient in basic administrative functions and skilled in the use of office equipment and computer software including Microsoft Word, Excel, Outlook, Prolog and SureTrak.
Ability to manage and prioritize tasks/projects with little supervision.
Ability to handle and prioritize multiple projects at once in a fast-paced environment
Excellent written and verbal communication skills.
4-year college degree or equivalent work experience desired.
Construction background preferred, but not necessary.
Professional appearance and manner.
Must be a self-starter and flexible team player.

(ref#1227)

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