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Real Estate Development Executive Assistant

Job Description:

  • Organize an ever-changing calendar and complex business schedule, and ensure the CEO keeps to his daily schedule while understanding that priorities change

  • Keep a list of pending tasks, ideas and projects mentioned by the CEO and review with him

  • Arrange logistics for visitors, executive, requests of VIP guests at the CEO’s discretion.

  • Field heavy phone call volume and maintain contact information

  • Prepare meeting agendas and provide background information to the CEO and ensure the CEO is adequately prepared for meetings

  • Assist with the planning, follow through and execution of special projects with which the CEO wants to have an active role and knowledge of progress

  • Organize and keep track of historical writings and photographs from special events and travels attended by the CEO

  • Manage professional correspondence; email, phone calls, mail, invitations, etc., including drafting of correspondence and coordination of mass mailings

  • Maintain all professional files

  • General administrative duties (faxing, copying, typing correspondence, research, etc.)

  • On-call on evenings and weekends and overtime

  • Manage CEO’s household staff and home improvements in conjunction with other Company personnel.

  • Plan events for CEO and his family.

  • Assist CEO with family needs.

  • Any other duties as assigned

 

Competency: 

To perform the job successfully, an individual should demonstrate the following competencies:  

  • Team Work – Balances team and individual responsibilities; Exhibits objectivity and openness to others’ views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Able to build morale and group commitments to goals and objectives; Supports everyone’s efforts to succeed; Recognizes accomplishments of other team members.

  • Leadership – Exhibits confidence in self and others; Inspires and motivates others to perform well; Effectively influences actions and opinions of others; Inspires respect and trust; Accepts feedback from others; Provides vision and inspiration to peers and subordinates; Gives appropriate recognition to others; Displays passion and optimism; Mobilizes others to fulfill the vision.

  • Quality Management – Looks for ways to improve and promote quality; Demonstrates accuracy and thoroughness.

  • Planning/Organizing – Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Sets goals and objectives; Organizes or schedules other people and their tasks; Develops realistic action plans.

 

 

 

(ref#1118)

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