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Title: Construction Project Coordinator/ Assistant Project Manager (Fort Myers, FL)

The Project Coordinator/Assistant Project Manager will provide administrative support, whilst also assisting in leading project teams within construction projects from the preconstruction and construction phase through closeout with the Project Manager.

Responsibilities:

  • In conjunction with Project Management Team, prepare all start-up job forms, except PROLOG and Timberline set-up, and record as necessary. Prepare and forward Notice of Commencement form to Owner, record with Clerk of Court, forward copy to Owner and original to jobsite.
  • Job Set-up: Per the Procedures Manual, set up the Project Manager’s Binder, Central Files, Permit Log Binder and Superintendent Files.
  • PROLOG: Become proficient in and utilize PROLOG wherever necessary, specifically in the following areas: Transmittals, Drawings and Specifications, RFIs.
  • Assist the PM with writing contracts and purchase orders.
  • Input Meeting Minutes into PROLOG when necessary and attend meetings as required.
  • Job closeout: Prepare closeout documents.
  • Perform additional responsibilities as assigned or as time permits.
  • Distribute product literature and shop drawings with transmittals to Architects & Subcontractors as directed by the Project Manager.
  • Assist in total project responsibility, scheduling, safety, staff compliance, staff developments and reviews, buyouts and contract negotiation, pay applications, monthly job status meetings, quality control.
  • Manage client relationships, project planning, project document management, and assist in leading weekly subcontractor meetings.
  • Assist in reviewing change-orders with the General Contractor and Sub-contractors.
  • Assist in scheduling and/or facilitating the various project meetings.

Required Skills:

  • Proficient in basic administrative functions and skilled in the use of office equipment and computer software including Microsoft Word, Excel, Outlook, Prolog and SureTrak.
  • Ability to manage and prioritize tasks/projects with little supervision.
  • Ability to handle and prioritize multiple projects at once in a fast-paced environment
  • Excellent written and verbal communication skills.
  • 4-year college degree or equivalent work experience desired.
  • Construction background preferred, but not necessary.
  • Professional appearance and manner.
  • Must be a self-starter and flexible team player.

 

(Ref#1255)

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