Title: Construction Accounting Specialist (West Palm Beach, FL)

Job Function:

Perform all accounting functions related to Accounts Payable. Assist Controller in other job cost activities and assist the Controller as required.


  • Conduct accounting functions to include; accounts payable, cash disbursements. Pay vendors timely to avoid penalties and interest charges. Pay credit cards in the earliest check run. Match invoices with checks for officer’s signature.
  • Make sure insurance certificates are updated and request from vendors insurance certificates needed for projects before paying subcontractors.
  • File and maintain insurance certificates for yearly audits.
  • Prepare Releases of Lien for signature when subcontractors are paid.
  • Review monthly vendor statements and request any missing invoices for payment during the month.
  • Direct future Accounts Payable Assistant and train in all facets of AP.
  • Prepares Releases of Lien for the Company to Owners, and provides Owners with Subcontractor and/or supplier Lien Releases monthly.
  • Reconcile Subcontractor Pay Applications, and compute copy and postage costs to jobs
  • Input coded invoices daily. Verify Superintendents and Project Managers sign off on all invoices and Subcontractor Applications for Payment.
  • Verify that Subcontractors have completed the Subcontractor Affidavit on all Applications for Payment.
  • Pay all Projects when payment is received from Owners.
  • Pay discount checks and supplier invoices for the month.
  • Act as the second source of producing payroll, and make decisions within scope of responsibilities.
  • Oversee Project Managers, Project Engineers, Assistant Project Managers in regards to receiving timely cost information.


  • An Associates or Bachelors Degree in Accounting or a related Field is preferred.
  • Minimum 2-5 years experience working in the Construction industry 
  • Proficient use of Office 365, Sage 300 Accounting, Procore Project Management
  • Proficient in basic administrative functions and skilled in the use of office equipment and computer software including Microsoft Word, Excel and Outlook.