|

If you are feeling overwhelmed with all
that there is for you to do in your professional and
personal life, spending most of your time dealing with
distractions, interruptions, and challenging
commitments - you are obviously not alone.
Most of us live with persistent anxiety,
worried about what we overlooked, what we’ve forgotten
and what has fallen thru the cracks.

 |
|
I have been asking myself this question for a
long time. There’s got to be a way to be in control and to
“get it all done”. The work habits we develop, the automatic
habits we don’t even know how to control and the way today’s
culture pulls us to “get it all done” are the main
ingredients of this “relentless volume of things screaming
for our attention”.
I finally learned that
there is nothing wrong with me and I can
learn how to respond powerfully
to the constant demands in my environment. Leo Tonkin, CEO
of Distinctions, Inc. along with his team of professional
workshop leaders and coaches can help you take the journey
to learn new ways to think about our work habit AND new ways
to organize, manage, and complete what you have to do and
handle.
One of the techniques is to use "one and only
one" tool to capture anything that may come to mind or that
you are told to do throughout the day. I must have it with
me at all times, and they mean at all times (a voice
recorder, a PDA, or something as simple as a small spiral
notebook). No more post-it notes all over your computer,
to-do lists, and notes on napkins or on scrap pieces of
paper you find. The whole point is to be able to get
everything out of your head and into a place where you can
retrieve it when you need it. Our memories are not
necessarily the most reliable place for important
information.
So here is the tough part: “If you’re going
to do it, schedule it!” our instructor, Scott Forgey
explained. “Plan your future commitments by putting them
into existence in your calendar, into your schedule." I will
also need to have my calendar accessible; whether it is on a
PDA or laptop, or just a paper daily planner. He even tells
us to schedule our personal occasions with the same
commitment we give work occasions. Forgey said he even
schedules time to “goof off . . . why not!" "When you put
something in your schedule, you’re committing. Every day
you have access to fulfilling your promises” he explains.
|
|
You
should also schedule things in a way that is inviting or seems
useful to you, such as: “Today’s staff meeting was very
productive and my goals are completely set for this week.” I
noticed within the few days of trying on these new ideas, it
feels good to see my accomplishments before the scheduled event
or meeting even started. I will also be scheduling time to deal
with interruptions, or even possibly encourage others in my work
environment to avoid the interruptions, i.e.: if you have staff
members that come to you all the time for questions, why not
block off the same time each week for them to come to you with
those things? That one reminded me of the way a doctor or
professor will schedule specific hours for students or patients
to call and get their questions answered.
Get
straight with yourself about how much you really have on your
plate. "By embracing everything you think you have to do,
including all the things you started that are hanging around and
incomplete, you will gain a sense of certainty by having a
picture of the entirety. Only at that point can you honestly see
what you will take on now, what you may take on at a later date
and what you may, in fact, completely let go.” explains Tonkin.
Start using Agendas for people or teams that regularly meet. I
experienced our first staff meeting with an Agenda of topics in
which we had to discuss. Everyone said how great it was to come
to the meeting and know exactly the topics we would be
discussing - without mentioning that no time was wasted
chatting!

They also warned us that our old and familiar habits will be
very hard to change. But learning a new habit does take time
and being persistent is the best way to implement new ideas and
new ways of working.

As
I’m starting to use this system, I’m discovering that I have
more time than I thought I did. In the meanwhile, I'm being
persistent and continue to set the idea in my mind that I can
live more powerfully, with greater certainty and with
a sense of accomplishment.
|
|
Distinctions,
Incorporated
is a dynamic, innovative
provider of cutting-edge programs and services. As a global
leader in the training and organizational development
industry, Distinctions, Incorporated provides organizational
initiatives, leadership programs, and training seminars that
are Transforming The Way Businesses
Work™. Their firm impacts performance, effectiveness,
and productivity enabling organizations to generate
extraordinary business results and an exceptional quality of
life for their people.

Leading their staff is Leo M.
Tonkin, CEO, who has over 18 years experience providing a
full range of programs and services - from strategic
thinking and planning sessions, to training and coaching
high performance executive and management teams, as well as
implementing large scale change initiatives in the
workforce.

Visit their website for
more information on what they have to offer and about Group
Coaching for your company
www.DistinctionsInc.com
or call
(561) 244-2525 |